Portable grandstand seating bookings

Greater Shepparton City Council manages portable grandstand seating, available for use at events held within Greater Shepparton. The three tiered seating units are five metres in length, allowing for a maximum of 30 occupants at any one time.

Conditions of Use

Use of the portable grandstands is subject to approval and availability. Application does not confirm hire.
Hire of the portable grandstands is considered from 8:00am until 6:00pm. Hire may be for multiple days per event but must be returned prior to 6:00pm on the final day of hire.
There is no charge for the use of the portable grandstands however it is the responsibility of the hirer to cover costs of collection, transportation and storage.
Council suggests the use of chains and locks to ensure security of the units when hired.
In hiring the portable grandstand units hirers agree to ensure they are cleaned prior to return.
Any costs associated with repair for damage or uncleanliness obtained during hire will be at the cost of the hirer. In the event of loss or damage excess of $2000 is payable. This will be determined by Council officers.
There are 5 units available from storage at the Shepparton Showgrounds, located on Archer Street Shepparton. Collection will be available during business hours, and alternative arrangements will need to be made if there is intention to collect or return the grandstand seating outside of these hours.
Additional units may be available from alternative locations, depending on availability. Please contact Council direct to make arrangements.
Collection, return and freight of the portable grandstands are by approved and nominated contractor only. The hirer is responsible for arranging.
Council must be satisfied with the arrangements between the hirer and the approved and nominated contractor, and confirmation of arrangements must be provided by the contractor to events@shepparton.vic.gov.au
Delivery times, dates and locations must be provided at the time of booking. It is imperative that a site contact name and number is accurate when completing the application.
Public liability of $20 million in the name of the hirer is to be uploaded as part of the portable grandstand hire application.
It is expected that at all times during use that the units are presented in a neat and professional way. Improper or unsafe use of the portable grandstands will impact the future hire.
Installation of the portable grandstands needs to be considered in the conditions of use.
Council reserves the right to decline hire, or remove the portable grandstands from availability at its own discretion.
In making application for the portable grandstands the applicant and/or the organisation represented understand that all activities including transportation are undertaken at their own risk and Council will not accept responsibility or be held liable for personal injury or property damage as a result, and that any theft, loss or damage as a result of hire is the responsibility of the applicant and/or organisation represented.

For more information please contact:

Greater Shepparton City Council
90 Welsford Street Shepparton
Telephone: 03 5832 9492
Email: events@shepparton.vic.gov.au

Booking form

Please complete the form below and a Greater Shepparton City Council officer will be in touch with you to advise of the booking outcome.

PLEASE NOTE: Request for portable grandstand hire does not guarantee a booking.

* Fields marked with an asterisk are required.

Contact Name *

Position Title

Organisation Name *

Address *

Your contact phone *

Your email address *

Number of grandstands required *

Date of collection *

Day Month Year

First day of hire.

Preferred time for drop off at event location *

Location details for drop off *

Receiving contact name and number *

Date of return *

Day Month Year

Last day of hire.

Preferred time for pickup at event location *

Pickup contact name and number *

Public liability insurance *

Choose a document

Please attach documentation confirming the public liability insurance for your event.

Event details

Name of event *

Start date *

End date *

Venue *

Town *

Agreement

Agree to conditions? *

In submitting this application for use of the hydration trailer, I agree to be bound by all conditions of booking, and hereby confirm all information provided is true and correct.

Yes

Privacy Statement

Greater Shepparton City Council manages your personal information in accordance with its Privacy Policy and the Privacy and Data Protection Act 2014 (Vic). Your personal information is collected to communicate with you and fulfil your booking request. It may be disclosed to Council staff should contact be necessary to facilitate your booking. To gain access to your personal information please contact the Freedom of Information Officer on 03 5832 9700.

Spam prevention test *

We get a lot of automated junk mail (spam), so we require you to pass this quick test before submitting.